Visiting Traveler Instructions

Please follow the procedures outlined below for travel funded by the Imageomics Institute. Failure to comply with these guidelines may result in the forfeiture of approved travel funding.

  1. Review the Ohio State Travel Policy before your departure. By accepting travel funds from the Imageomics Institute you are required to adhere to all federal and university policies. We recommend you review the OSU travel website for additional travel resources.
  2. Complete our traveler intake form to establish a payee profile in our accounting system.
  3. Following submission of the traveler intake form our travel coordinator will reach out to OSU's travel agency to book your airfare.
    • Review the proposed itinerary, provide any frequent flyer account number and TSA PreCheck, if applicable.
    • Once you approve the airfare, our travel coordinator will book it using a spend authorization (SA) number, and you will receive an email confirmation.
    • Please note, any airfare must be on a U.S. carrier and in economy/coach to be reimbursed.
  4. Other travel expenses may be eligible for reimbursement, up to the maximum amount specified by the Imageomics Institute, only if they are pre-approved in advance.
  5. Please save your itemized receipts for all expenses.

IMPORTANT: Within 30 days of your travel, you are required to send all itemized receipts directly to imageomics-contact@osu.edu.